AI powered learning

management system

AI Scribing Application For provider productivity

Aakash education • B2B

Aakash education • B2B

NDA

Due to NDA restrictions, only a high-level overview of the project can be shared. The work presented highlights the overall problem space, design approach, and impact without disclosing confidential business information or proprietary details.

Due to NDA restrictions, only a high-level overview of the project can be shared. The work presented highlights the overall problem space, design approach, and impact without disclosing confidential business information or proprietary details.

ABOUT

Designing a teacher dashboard that transforms passive student data into real-time, actionable risk insights before it's too late.

Designing a teacher dashboard that transforms passive student data into real-time, actionable risk insights before it’s too late.

ROLE

Product Designer

I led the end-to-end application design by conducted research,
brainstorming excercises to define the core user problems and deliver final production designs.

I led the end-to-end application design by conducted research,
brainstorming excercises to define the core user problems and deliver final production designs.

PLATFORM

Mobile Application | Web Application

DURATION

16 Weeks

SCOPE

Product Design

BUSINESS CONTEXT

Student churn is at all time high, institutes need to control it

Student churn directly impacts the business. Churn control is hassle for educators

PROBLEM

Students disappear silently.

Teachers find out too late.

In India's competitive coaching institutes, 30–40% of enrolled students disengage months before they formally drop out. Attendance is tracked in spreadsheets. Risk is felt, not measured. Teachers have no system to spot patterns and by the time they notice, the student is already gone.

DESIGN IMPACT

36,000+

MAU achieved from
1K users

60%

Increase in faculty-student
interaction

Aakash guru platform was designed to help faculties keep track of student performances and let faculties know about low performing students

Aakash guru platform was designed to help faculties keep track of student performances and let faculties know about low performing students

CURRENT SYSTEM

BUSINESS

CONTEXT

Age old dashboard with no real insights

Age old dashboard with no real insights

We used a third party dashboard that just displayed student information that was irrelevant to faculties. It provided no real insights about attendance and performance

We used a third party dashboard that just displayed student information that was irrelevant to faculties. It provided no real insights about attendance and performance

Image blurred due to NDA

Image blurred due to NDA

PROJECT TIMELINE

MAR

MAR

APR

APR

JUN

JUN

JUL

JUL

DISCOVERY : qualitative research, Affinity map

DISCOVERY : qualitative research, Affinity map

IA and Flows: User flow mapping, card sorting,
Content priortisation

IA and Flows: User flow mapping, card sorting,
Content priortisation

ITERATIVE DESIG AND UAT : MVP designs,
2 rounds of iterative testing

ITERATIVE DESIG AND UAT : MVP designs,
2 rounds of iterative testing

HANDOFF AND VALIDATION : Design documentation,
Final design validation

HANDOFF AND VALIDATION : Design documentation,
Final design validation

RESEARCH

Interviewing 20+ faculties and 8 institutes

Interviewing 20+ faculties and 8 institutes

Interviewing faculties revealed that students showed signs before they dropped off.
Faculties interacted with students to make them stop by dropping off

RESEARCH

RESEARCH

PERSONA

Priya - Senior Faculty Member

5 batches • 100+ students

"I know Ankit has been absent but I don't know if it's serious or just a cold. I need context, not just a number."

"I know Ankit has been absent but I don't know if it's serious or just a cold. I need context, not just a number."

• Needs a quick risk summary before entering class

• Wants to take action from her phone between sessions

• Needs historical context, not just today's attendance

• Doesn't have time to navigate complex dashboards

• Needs a quick risk summary before entering class

• Wants to take action from her phone between sessions

• Needs historical context, not just today's attendance

• Doesn't have time to navigate complex dashboards

Rahul — The Batch Admin

Manages 500+ students across batches

"Every month I'm surprised by dropouts. I need to see where the risk is building before the parents call me."

"Every month I'm surprised by dropouts. I need to see where the risk is building before the parents call me."


  • Needs an at-a-glance overview of all at-risk students

  • Wants to assign follow-up tasks to teachers

  • Needs to track if follow-ups were actually done

  • Requires export-ready data for parent meetings


  • Needs an at-a-glance overview of all at-risk students

  • Wants to assign follow-up tasks to teachers

  • Needs to track if follow-ups were actually done

  • Requires export-ready data for parent meetings

INSIGHTS

Drop outs are calculated by ratio of class attendance and test performances.

INSIGHTS

INSIGHTS

No Early Warning System

Attendance data lived in spreadsheets. There was no automated flag for declining engagement patterns. Teachers relied entirely on memory.

Reactive, Not Proactive

Follow-ups happened after the drop-out, not before. By the time admin noticed dipping ratings or batch absences, the student had already mentally checked out.

Desktop-Only Tools for Mobile Teachers

Follow-ups happened after the drop-out, not before. By the time admin noticed dipping ratings or batch absences, the student had already mentally checked out.

CONTENT PRIORTISATION

We sorted information in 3 categories according to prioritisation. This helped in creating the wireframe

CONTENT PRIORTISATION

Primary information

• Student test performance


  • Student attendance


  • Student left out probability


  • Student details

  • Engagement reports

Primary information

• Student test performance


  • Student attendance


  • Student left out probability


  • Student details

  • Engagement reports

Secondary information

• Student name | image


  • Class | batch


  • Basic details


  • Quick links

Design kick off

The design kicked off with meeting with

stakeholders including product, engineering to check

determine KPi's , timelines and constraints

Paper prototyping

I worked on paper prototypes to determine

flows and design

POC 1 insights

  1. Faculties were shuffling between classes and 1:1 hence performance metric should be present at a glance.


  2. They wanted to see a summary of attendance and test results

POC 2 insights

  1. A faculty should be able to navigate to students with high churn rate from the landing screen


  1. They wanted actionable like taking attendance and marking syllabus in the app itself

MDP launch

  1. We created a MDP and did a soft launch in Delhi NCR region to test out the usability.

STRUCTURE

After closely examining the digital interactions and apps used by educators , we defined a structure and reading pattern for the product

3 Pane Design

  1. Design is divided into 3 tiers, each having there own properties


Scanability

  1. Any screen should follow "N" pattern which a natural reading pattern

  1. Any screen should follow "N" pattern which a natural reading pattern

KEY FEATURE 1

0 Layer Design,

The dashboard surfaces the right signal to the right person giving teachers a fast mobile view and admins a rich desktop overview, all anchored to the same live risk data.

KEY FEATURE 2

Real time student insights visible

at a glance

All faculties and admin have access to all of student attendance, mark sheets at a glance. faculties can look at LOP of students. The focus shifts from taking actions at the last moment to taking action at the begining.

KEY FEATURE 3

Leveraging AI

to reduce churn

AI scans through all student profile and suggests students with hight probability of churn to the faculties and admin. Faculties can furthermore consolidate student profiles and know exactly what issue the students are facing.

REFLECTION AND NEXT STEPS

Teachers are human, not admins

Early designs were cold and clinical. Adding the avatar illustration on the dashboard ("Hi Dhruv") and humanising student names in the follow-up panel made the product feel like a collaborator, not just a tool. Emotional resonance drives adoption even in enterprise products.

Predictive nudges + parent communication layer

The next version should push proactive notifications to teachers before a student hits the Moderate threshold — not after. A parent communication feature is also on the roadmap: allowing teachers to trigger templated messages directly from the student detail screen.

Are you interested? Let's Connect to discuss the project further

Are you interested? Let's Connect to discuss the project further

BUSINESS CONTEXT

Student churn is at all time high, institutes need to control it

Student churn directly impacts the business. Churn control is hassle for educators

PROBLEM

Students disappear silently.

Teachers find out too late.

In India’s competitive coaching institutes, 30–40% of enrolled students disengage months before they formally drop out. Attendance is tracked in spreadsheets. Risk is felt, not measured. Teachers have no system to spot patterns and by the time they notice, the student is already gone.

DESIGN IMPACT

36,000+

MAU achieved from
1K users

60%

Increase in faculty-student
interaction

Aakash guru platform was designed to help faculties keep track of student performances and let faculties know about low performing students

Design kick off

The design kicked off with meeting with

stakeholders including product, engineering to check

determine KPi's , timelines and constraints

Paper prototyping

I worked on paper prototypes to determine

flows and design

POC 2 insights

  1. Faculties were shuffling between classes and 1:1 hence performance metric should be present at a glance.


  2. They wanted to see a summary of attendance and test results

POC 2 insights

  1. A faculty should be able to navigate to students with high churn rate from the landing screen


  1. They wanted actionable like taking attendance and marking syllabus in the app itself

MDP launch

  1. We created a MDP and did a soft launch in Delhi NCR region to test out the usability.

Design kick off

The design kicked off with meeting with

stakeholders including product, engineering to check

determine KPi's , timelines and constraints

Paper prototyping

I worked on paper prototypes to determine

flows and design

MDP launch

  1. We created a MDP and did a soft launch in Delhi NCR region to test out the usability.

POC 1 insights

  1. A faculty should be able to navigate to students with high churn rate from the landing screen


  1. They wanted actionable like taking attendance and marking syllabus in the app itself

Design kick off

The design kicked off with meeting with

stakeholders including product, engineering to check

determine KPi's , timelines and constraints

Paper prototyping

I worked on paper prototypes to determine

flows and design

POC 1 insights

  1. Faculties were shuffling between classes and 1:1 hence performance metric should be present at a glance.


  2. They wanted to see a summary of attendance and test results

POC 2 insights

  1. A faculty should be able to navigate to students with high churn rate from the landing screen


  1. They wanted actionable like taking attendance and marking syllabus in the app itself

MDP launch

  1. We created a MDP and did a soft launch in Delhi NCR region to test out the usability.

Design kick off

The design kicked off with meeting with

stakeholders including product, engineering to check

determine KPi's , timelines and constraints

Paper prototyping

I worked on paper prototypes to determine

flows and design

POC 1 insights

  1. Faculties were shuffling between classes and 1:1 hence performance metric should be present at a glance.


  2. They wanted to see a summary of attendance and test results

POC 2 insights

  1. A faculty should be able to navigate to students with high churn rate from the landing screen


  1. They wanted actionable like taking attendance and marking syllabus in the app itself

MDP launch

  1. We created a MDP and did a soft launch in Delhi NCR region to test out the usability.

LET'S WORK

TOGETHER

Open to freelance, contractual and full time roles

Gupta.dhruv2121@gmail.com

Linkedin

Designed and developed

by Dhruv Gupta

LET'S WORK

TOGETHER

Open to freelance, contractual and full time roles

Gupta.dhruv2121@gmail.com

Linkedin

Designed and developed

by Dhruv Gupta

LET'S WORK

TOGETHER

Open to freelance, contractual and full time roles

Gupta.dhruv2121@gmail.com

Linkedin

Designed and developed

by Dhruv Gupta

LET'S WORK

TOGETHER

Open to freelance, contractual and full time roles

Gupta.dhruv2121@gmail.com

Linkedin

Designed and developed

by Dhruv Gupta

Resume

Resume

Resume

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